How to Keep Your Home Address Out of CEIDG: Options for Sole Traders

Good news: your residential address on its own is not published in CEIDG, Poland's register of sole traders. It only appears there once you enter it as a delivery address or as the address of your fixed place of business. This is the basis for the most common piece of advice — to provide a different delivery address, such as a virtual office.

You do need to understand the limits of this method, however. Businesses registered for VAT, whether as active or exempt taxpayers, may have their home address visible on the VAT white list; old entries usually cannot be removed; and the authorities still know where you live. Below we explain what you can hide, what you cannot, and what your options are. This text describes the legal situation as of early November 2026.

Which addresses are public in CEIDG?

Article 5(1)(6) of the CEIDG Act, as amended by the act of 13 March 2026 (Journal of Laws 2026, item 507), lists among the data entered into the register the delivery address and the address of the fixed place of business, if the entrepreneur has one, as well as any additional places of business and their addresses. Data made available by CEIDG is public (Article 45(1)).

• Delivery address: mandatory and public. It does not have to be your home address, but you must hold legal title to the premises.
• Address of the fixed place of business: public, entered only if you actually have such a place.
• Additional places of business: if you list them, they will also be visible.
• Residential address: you provide it in the application because it serves tax and insurance purposes, among others, but it is not part of the entry data listed in Article 5 of the CEIDG Act. It goes into the application as part of the filings passed on to the tax office, ZUS and the statistics office (Article 6(3)) — data that is not entered into CEIDG. The register's website publishes data from Article 5 and Article 44(1) (Article 45(2)), and the residential address is not among it. It only becomes public once you also enter it in one of the fields above.

There is also an e-Delivery address, but that is an electronic address, not a place of residence.

The basic method: a different delivery address and no fixed place

If you have no fixed place of business — for example, you provide services at clients' premises — you can indicate that you have none and give a different delivery address. Your home address will then not appear in CEIDG.

The delivery address can be:

• premises you rent or use on another basis,
• a virtual office address,
• the address of another property to which you hold legal title, for example with the owner's consent.

Do not enter a random address. Article 17 of the CEIDG Act requires legal title to the properties whose addresses are entered. The owner of the premises can report a problem, and Article 32 provides for a demand to present proof or change the entry within 7 days, with further consequences — including removal from the register — if there is no response.

The trap: the VAT white list

Most guides stop here, but for some businesses that is not enough.

Article 96b(3)(7) of the VAT Act states that, for a natural person, the list of VAT taxpayers contains the address of the fixed place of business or the residential address, if the person has no fixed place of business.

In practice this means three situations:

• The business is not and never was registered for VAT: the white list essentially does not cover it, since it concerns registered entities and those refused registration or removed. A different delivery address and no fixed place should therefore hide the home address in both places.
• The business is registered for VAT as an active or exempt taxpayer and has no fixed place: the home address will not appear in CEIDG, but the residential address may be shown on the white list.
• The business has a fixed place away from home: the address of that place, not the home address, should appear both in CEIDG and on the white list.

The white list also has a memory. Article 96b(2) of the VAT Act allows you to check an entity as of a chosen day within the 5 years preceding the year of the check, with data shown as of that day. In practice, in November 2026 you can therefore go back as far as 1 January 2021 — almost 6 years. If your residential address once appeared on the list, it can still be read after a change by selecting an earlier date.

Deregistering from VAT does not remove the business from the list right away either. Article 96b(7) of the VAT Act provides for an entity to be removed from the list only after 5 years, counting from the end of the year in which the tax office removed it from the VAT register.

So before planning a VAT registration, check your entry in the VAT taxpayer list search tool. If privacy is especially important to you, discuss it with your accountant before filing the VAT-R form.

Can a virtual office be a fixed place of business?

There is no single answer to this question for every business. You can enter the address of a fixed place if you genuinely have one there, and the data in the entry should match the actual situation. If the minister responsible for the economy learns otherwise, they will demand that the entry be changed (Article 32(1)).

A contract for an address therefore does not necessarily mean that you have a fixed place of business at those premises. Before entering a virtual office in this field, establish with your accountant how your business actually operates, where you provide services, and where your documents are kept. If you want a fixed-place address away from home, a real solution may also be a coworking space or rented premises where you genuinely work. You can read more about how the authorities assess a virtual office address in the article on whether the tax office can challenge a virtual office address.

Similarly, there is no automatic answer when you work exclusively from home. Simply entering a different address does not change how you actually run your business, so when in doubt it is worth getting advice.

Where your home address may appear anyway

Public authorities

Changing your address in a public register does not hide your data from the administration. Your place of residence is still provided for tax purposes, and Article 148 of the Tax Ordinance provides for documents to be served on natural persons at their residential address or at a domestic delivery address. Some correspondence may therefore still arrive at your home. An e-Delivery address will reduce the number of paper letters, however: if you have one, the authorities will, as a rule, send registered letters electronically rather than by post (Article 4(1) of the Act on Electronic Deliveries).

Invoices

Article 106e(1)(3) of the VAT Act requires the taxpayer's address to be stated on the invoice. In practice this does not always mean the delivery address from CEIDG, and a sole trader with no fixed place of business may be pointed to their residential address. Establish with your accountant which address should appear on your invoices. Invoices are not published like CEIDG data, but your contractors do see them.

Online shop, website and profiles

Your address may appear in terms and conditions, a privacy policy, a website footer, a profile on a sales platform, or a business listing in a search engine. Review these places after changing your address and check which address the sales rules and the given platform require. For online sales, also read the article on whether e-commerce needs its own office.

Business databases

External services copy data from registers. Changes in CEIDG do not oblige them to automatically delete previously collected data. You can ask the service's administrator to remove the data or lodge an objection, and if there is no response, file a complaint with the President of the Data Protection Authority (UODO).

Already have your home address in CEIDG? What you can do

1. Update your entry

File an application to change your data, give a new delivery address and — if this matches the facts — indicate that you have no fixed place or enter the correct one. The change is free, and you have 7 days from the date of the change to report an address change (Article 15(1)(1)(a) of the CEIDG Act). Filing the application requires an e-Delivery address: since 30 June 2025 you must already have one when filing an application to change an entry, and from 1 October 2026 this obligation applies to all CEIDG businesses, including those registered before 2025. If you already have such an address, check the mailbox regularly, because letters from the authorities may arrive there rather than by post. At the same time, the system may also require updating your codes to the PKD 2025 classification if they have not been changed yet.

2. Check the entry's history

Your current entry will not stop having a history. Article 49 of the CEIDG Act, in the wording in force since 14 October 2026, states that data and information collected in the register may not be deleted unless separate provisions state otherwise. A removed entry is deleted 10 years after removal, but only if the entrepreneur did not file a new application for an entry during that time. If they have several removed entries, all of them will be deleted only 10 years after the removal of the last one (Article 49(2) and (2a)). Closing a business and later reopening it therefore extends the period for which old data remains in the register.

Article 32(6) of the CEIDG Act offers a certain possibility. A person who proves that they held legal title to a property during the period when their address appeared in an entrepreneur's entry may apply for that address not to be published, provided it was later changed by a route other than following a ministerial demand under Article 32(2). The minister decides on this by administrative decision (Article 32(7)), so the data "may be" rather than "must be" hidden.

The provision is mainly associated with property owners whose address ended up in someone else's business entry, but its wording does not expressly exclude the entrepreneur themselves. If you hold legal title to a flat — for example as owner or tenant — and the address has already been changed in the entry, you can try filing such an application and attach proof of legal title, such as a notarial deed, an excerpt from the land register, or a tenancy agreement. The practice is not settled, however, and there is no guarantee of a favourable decision, so before filing ask about your situation at the biznes.gov.pl Help Centre or with a lawyer. Since 14 October 2026, a similar application can also be filed after an entry has been removed ex officio in the cases set out in Article 32(6a).

Also bear in mind the history on the VAT white list. If the business was registered for VAT, an earlier residential address may be visible when selecting a date from more than 5 years back (from 1 January of the fifth year preceding the year of the check).

3. Limit your contact details

Since 1 November 2026, CEIDG publishes an email address, phone number and website address only if you consent to it (Article 43(1) and (1a) of the CEIDG Act). Previously the opposite rule applied: the data was visible unless the entrepreneur objected. If you have an email address, you must provide it in the entry (Article 5(1)(6b)), but without your consent it will not be public.

The new rules do not require businesses already entered in CEIDG to re-file. According to the Ministry of Development and Technology, quoted by Prawo.pl, the change in the rules alone does not mean that a previously given consent or objection automatically lapses. So check your entry and, if you see data you do not want to show, file an application to change it.

A separate provision protects third parties. If someone has entered your phone number or email address in their own CEIDG entry, you can ask the minister not to publish that data. You must make it credible that you are the authorised user of that number or address (Article 43(1b)).

4. Review the other places

Check online business databases, your website, terms and conditions, profiles on services, and the data held by your contractors. Note down the addresses of the sites you send update requests to, so you can return to the matter.

Could the rules change?

In August 2025, the President of UODO called for a review of the openness of data in CEIDG and pointed out that for many entrepreneurs the business address is also the home address. Among other things, they proposed limiting general access to such data.

The amendment to the CEIDG Act of 13 March 2026, most of which entered into force on 14 October 2026, changed the rules only for contact details: since 1 November 2026, email, phone and website are published only with the entrepreneur's consent. According to Prawo.pl, the call to limit the openness of addresses was not taken into account, so as of early November 2026 the delivery address and the address of the fixed place of business remain public.

Which solution to choose?

• You work at clients' premises or remotely, without VAT: a different delivery address and no fixed place, if that reflects reality.
• Your business is registered for VAT (as an active or exempt taxpayer) and has no fixed place: before deciding, check the white list and talk to your accountant.
• You have an office, coworking space or other premises where you work regularly: enter its address as your fixed place of business.
• You receive a lot of mail and want to keep it away from home: consider an address with mail handling.
• Your work carries a risk of unwanted visits — for example you are a therapist, doctor, lawyer or online creator: plan your address before registering the business, because removing traces later tends to be harder.

How can VirtOffice help?

A virtual office lets you separate your business address from your home address to the extent that you use it in the register and in business contacts. VirtOffice offers addresses in Warsaw, Gdańsk, Bydgoszcz, Koszalin and Częstochowa.

• Virtual address — PLN 50 net per month: an address for registering and running your business, receipt of correspondence with notifications, scanning of up to 10 A4 documents per month, and archiving of one A4 binder per year.
• Optimal package — PLN 150 net per month: the above scope, scanning of up to 20 A4 documents per month, archiving of up to two binders, and forwarding of correspondence once a week.

Prices do not include VAT. VirtOffice is entered in the Register of Activity for Companies and Trusts under number RDST-167. Remember, however, the limits described above: a virtual office does not change the requirements regarding the white list or your residential address at the authorities.

Check the pricing or rent an address online. Have questions about your situation? Book a free 15-minute consultation.

Frequently asked questions

Is my residential address visible in CEIDG?

Not as separate entry data. It will be visible if you indicate it as your delivery address or the address of your fixed place of business.

Can I hide the delivery address?

No. It is mandatory, public information. You can, however, indicate an address other than your home one, provided you hold legal title to it.

Will a virtual office completely hide my home address?

Not always. It can remove it from the address data in CEIDG, but it does not change the VAT white list rules, does not hide the address from the authorities, and does not remove earlier data from history and external databases.

Do I need the landlord's consent for a rented flat?

Yes, you must hold legal title to the address entered in CEIDG. If you indicate a rented flat, it is best to have the owner's clear written consent. Article 32 allows the owner to report the lack of such title.

Will changing my address in CEIDG change my tax office?

For a sole trader, the competent tax office usually depends on the place of residence, so changing the delivery address alone usually does not change it. Confirm this with your tax office or accountant, especially if you are a VAT taxpayer.

You can read more about running a business away from home in the article on a business without premises.

This article is for information only and does not constitute legal or tax advice. Before changing your entry, check the current rules or consult a specialist about your situation.