Can you register an LLC at a virtual office address?
Yes, registering a limited liability company at a virtual address is legal and increasingly common. The condition is that the address must physically exist and the business owner must have the right to use it. The virtual office must provide documentation confirming the legal title to the premises, such as a lease agreement or a written statement from the owner.
The registration court does not reject such addresses as long as the documentation is correct. At Virtoffice, each client receives a complete set of required documents, which significantly simplifies company registration in KRS.
Can the tax office question the virtual office address?
The tax office does not question the use of a virtual office, provided that the entrepreneur can prove the right to use the given address. In practice, this means presenting a lease agreement or written consent from the property owner.
It is also important that the tax office can deliver correspondence and carry out inspections if required. With Virtoffice services, all mail is collected regularly by experienced staff, and the client receives notifications and access to scanned documents.
What documents should a business owner have after registering a company with a virtual address?
After completing the registration process, it's worth having the following documents prepared: First, a valid lease agreement or a statement from the property owner. Second, an extract from the KRS with the current company address. Third, confirmation of submitting forms NIP-8 and VAT-R, if the company intends to be a VAT taxpayer.
Additionally, if someone other than a shareholder receives the correspondence, their contact details and a power of attorney (if required) should be prepared. Virtoffice provides support in preparing all of these documents.
What if you change your virtual office address?
Any change in the company's address must be reported to the appropriate institutions. You must update the information in the KRS, with the tax office via form NIP-8, and also inform the statistical office and ZUS if the company employs workers.
Even if the change only concerns a different unit of the same company, data updates are mandatory. At Virtoffice, clients receive ready-to-use form templates and assistance in submitting them, helping to avoid errors and delays.
What else should you pay attention to after registering a company with a virtual address?
After registration, it’s important to organize regular handling of correspondence. You should determine how it will be delivered — in person, by courier, or via scanning and email. It’s also worth verifying that the address has been correctly submitted to CEIDG, ePUAP, and GUS.
For many companies, access to a conference room at the same location is a big convenience, especially for meetings with partners or advisors. At Virtoffice, access to a meeting room and a 24-hour reception is a real value not offered by all virtual office providers.
Summary
A virtual office and a limited liability company are a modern, safe, and fully legal solution. A virtual address is accepted by both KRS and the tax office, as long as the company owner can show legal rights to the location and maintain real communication availability.
By choosing to work with Virtoffice, the entrepreneur receives not only a prestigious address but also full document support, access to correspondence, and additional conveniences such as a conference room and a 24/7 reception.
It’s a solution that allows you to run a business professionally, without excessive costs or unnecessary bureaucracy.